LeadQuasar has 4,537 event planning businesses listed, and 1,732 of them (38%) include an email address. Phone coverage is much higher at 75%, and 74% list a website. The data covers 34 states, but nearly all of it sits in 12, so it is a focused list rather than national coverage, and which channel you use depends heavily on the state.
What these records are
These are business listings: the planning company, its phone, website, address and Google rating. About half (47%) also carry a person's name. Of the 2,313 businesses with a rating, the average is 4.47, which points to established firms with real clients.
Where a job title is present, it tells you what kind of planner you have:
- Event Planner (193)
- Owner (64)
- Senior Event Planner (24)
- Event Coordinator (22)
- Corporate Event Planner (20)
- President (16)
- Wedding And Event Planner (16)
- Event Manager (15)
- Owner And Event Planner (15)
- Meeting And Event Planner (15)
Two kinds of business sit in this list. Wedding and social planners are usually small and owner-run, and the owner plans the events. Corporate and meeting planners are more often a team, where the senior planner picks vendors and someone else approves the spend. Read the website and check for a portfolio of weddings or a client list of companies before you pitch.
Who sells to planners, and what they want to hear
Planners are the gatekeepers for a lot of other businesses' revenue. The usual sellers:
- Venues and hotels looking for bookings
- Caterers, florists, photographers, DJs and AV companies wanting to get on a preferred-vendor list
- Rental companies for tents, furniture, linens and staging
- Software for planning, budgeting, guest lists and ticketing
- Insurance for event liability
Planners do not want a brochure. They want to know you will not make them look bad in front of their client. Lead with reliability and specifics: the events you have done, the capacity you have, and how fast you answer. An offer to meet at your venue or to send a sample works better than a long email.
Email or phone depends on the state
The email coverage is uneven, so check the state before you plan your outreach:
| State | Listings | With email | With phone |
|---|---|---|---|
| California | 756 | 442 | 430 |
| Texas | 753 | 333 | 570 |
| New York | 509 | 236 | 309 |
| Ohio | 372 | 286 | 231 |
| Florida | 340 | 295 | 118 |
| Illinois | 203 | 56 | 194 |
| Arizona | 87 | 8 | 84 |
| Pennsylvania | 89 | 1 | 89 |
Michigan (74), Indiana (67), Tennessee (67) and North Carolina (56) follow, and the other 22 states have six listings or fewer each. Tennessee and North Carolina have no emails at all.
That gives you three groups:
- Email-first: Florida, where 295 of 340 listings have email, and Ohio (286 of 372).
- Mixed: California, Texas and New York. Use email where you have it and call the rest.
- Phone-only: Illinois, Arizona, Pennsylvania, Michigan, Indiana, Tennessee and North Carolina.
City clusters
The records concentrate in large metros. New York City has 371 listings, well ahead of Chicago (187), San Francisco (171), Dallas (165) and Houston (139). Los Angeles (132), Columbus (129), San Diego (127) and Austin (100) follow. If you sell something local, such as a venue or catering, a single city's list is the right size to work by hand.
Timing the outreach
Planners book vendors well ahead of the event. Reaching them when they are running a packed weekend is the wrong moment. Reaching them while they are building next season's vendor list is the right one. Ask on the first call when they finalize vendors for their busy months, and follow up just before then.
Keep follow-ups useful. A new menu, an open date or a recent event photo gives you a reason to call back that is not "just checking in".
Putting it together
- Browse event planner leads and filter to your state or city. Searching is free.
- Check the quality score and tier before you unlock. This list has 256 PREMIUM, 626 VERIFIED and 907 CONNECTED records, with the rest mostly STANDARD. Start at the top.
- Split the list into email-first and phone-first using the table above.
- Open the website and note whether they plan weddings, corporate events or both.
- Send a short, specific first message, then call.
A free account unlocks 50 listings a day with no card, which covers a city in a few days. If you want the whole list in your CRM, go unlimited for $3.99/month and export to CSV. For finding an email where a listing has none, see how to find business email addresses. Follow CAN-SPAM and any state rules when you email.
Frequently asked questions
How many event planners does LeadQuasar have?
There are 4,537 event planning business listings across 34 states. Of those, 1,732 have an email and 3,405 have a phone number.
Does the list include wedding planners?
Yes. Titles such as Wedding And Event Planner (16) and Owner And Event Planner (15) appear, along with corporate and meeting planners. The website on each listing is the fastest way to tell which kind you are looking at.
Which states are best for emailing event planners?
Florida and Ohio. 295 of Florida's 340 listings and 286 of Ohio's 372 have an email. In Illinois, Pennsylvania, Tennessee and North Carolina, plan to call instead.
Are these planners well reviewed?
Of the 2,313 listings with a Google rating, the average is 4.47. The rating is visible on each listing, so you can prioritize busier, better-reviewed firms.
Browse event planner leads free, then create a free account to unlock 50 listings a day with no card.